One page per property. One for the whole portfolio.
We connect Yardi, AppFolio, QuickBooks and your budget sheets, agree the calculations with your team and build the pages: what needs attention first, then occupancy, leasing, delinquency and NOI against budget. Your team can keep editing them by asking.
Cedar Point Residential · Juniper Flats · 212 units
Operating pulse
Needs attention
4- Upcoming notice exposure · 6 notices, 4 not yet re-leasedLeasing
- Make-ready queue · 4 units, oldest 11 daysMaintenance
- Delinquency follow-up · 9 residents over 30 daysOffice
- Traffic is not converting · 41 tours, 6 net rentalsLeasing
Physical occupancy
93.4%
▴ 0.8 pts vs last month
Leased
95.1%
▴ 1.2 pts
Total delinquency
$18,420
▾ 12% vs last month
NOI, month to date
$142.8k
3.1% above budget
Physical occupancy vs. operating floor
Where demand converts
Yardi, QuickBooks and budget sheet · captured today 6:00
Connects to the systems property teams already use
YardiRent roll, leasing, delinquency, work orders, GL
AppFolioProperty reports and financials
QuickBooksBooks per property
Google SheetsApproved budgets and the investment model- Market compsCompetitor rents and concessions, captured twice a week
Want us to run the rollout?
We set up each property system, map accounts to your budget, build the pages, check the numbers with your team and train the people who use them. We start with one property, then expand. A standard rollout takes four to six weeks; a priority rollout, two to three.
Start the morning with what needs attention
Each property gets one page. It opens on a Needs attention list, and each alert has a threshold you set: occupancy below the operating floor, notices not yet re-leased, units stuck in make-ready, residents over 30 days past due, tours that aren't turning into leases.
Below that are sections for occupancy, financials against the PM budget, the leasing funnel, rent growth, vacancy, work orders and delinquency aging. Click any number and a drawer opens with the residents or units behind it.
- Week, month, last 26 weeks and trailing 12 toggles
- Explain and Ask to change buttons that open the assistant
- A Data tab with sources, definitions and calculation rules
- Each property's own colors and logo
Cedar Point Residential · Juniper Flats · 212 units
Operating pulse
Needs attention
4- Upcoming notice exposure · 6 notices, 4 not yet re-leasedLeasing
- Make-ready queue · 4 units, oldest 11 daysMaintenance
- Delinquency follow-up · 9 residents over 30 daysOffice
- Traffic is not converting · 41 tours, 6 net rentalsLeasing
Current vacancy
| Unit | Type | Days vacant | Market rent | Status | |
|---|---|---|---|---|---|
| 1108 | 2x2 | 34 | $1,725 | Vacant, ready | Explain |
| 2214 | 1x1 | 19 | $1,385 | Move-in Nov 4 | Explain |
| 3302 | 3x2 | 12 | $2,040 | Make-ready | Explain |
| 1416 | 1x1 | 6 | $1,395 | Move-in Nov 1 | Explain |
| 2109 | 2x2 | 3 | $1,710 | Pre-leased | Explain |
Yardi, QuickBooks and budget sheet · captured today 6:00
See where every dollar of NOI comes from
The portfolio page compares every property on one screen, with source freshness next to each number. The NOI map draws each operating category as a flow from revenue to NOI. Pick a property for account and month detail against budget.
Flip to per unit and the picture can change. A property that looks fine in total can have the highest repairs cost per unit in the portfolio.
- Yardi and AppFolio properties in one roll-up
- One written aggregation rule for each portfolio metric
- A what-if panel for raising economic occupancy
- Every portfolio figure links to its property page
Cedar Point Residential · 5 properties · 1,046 units
Where NOI comes from.
Portfolio NOI, T12
$6.42M
2.4% above underwriting
NOI per unit, T12
$6,138
▴ 3.2% vs last year
Opex ratio
41.2%
▾ 0.7 pts
Occupancy, weighted
92.8%
▴ 0.4 pts
Repairs and maintenance per unit, T12
Portfolio snapshot
| Property | Units | Occupancy | NOI / unit | vs budget |
|---|---|---|---|---|
| Mesa Verde Townhomes | 96 | 95.8% | $7,220 | +4.6% |
| Juniper Flats | 212 | 93.4% | $6,740 | +3.1% |
| Sagebrush Apartments | 270 | 93.0% | $6,050 | +0.7% |
| Larkspur Commons | 288 | 91.7% | $5,910 | −1.8% |
| Riverbend Lofts | 180 | 90.6% | $5,480 | −3.9% |
Every figure links to its property page · captured today 6:00
Hear about a competitor's rent cut before your traffic does
Pick five or six comps for each property. Cerebro captures their asking rents and concessions every Monday and Thursday morning and puts them next to yours by floorplan. On Monday at 8:00 it drafts a market-watch email for the owner, and nothing sends until the property manager approves it.
Cedar Point Residential · Larkspur Commons · market survey
Where we sit against the comp set.
Our avg asking rent
$1,612
flat this week
Comp set avg asking
$1,574
▾ $22 this week
Our premium to market
+2.4%
▴ widening
Comps with concessions
3 of 5
▴ 1 this week
1x1 asking rent, us vs. comp set
1x1 floorplans, captured Monday
| Property | Size | Asking rent | Change | Concession |
|---|---|---|---|---|
| Larkspur Commons | 720 sf | $1,450 | 0 | none |
| The Alder | 690 sf | $1,395 | −$45 | 6 weeks free |
| Pine Hollow | 750 sf | $1,480 | 0 | none |
| Granite Row | 705 sf | $1,410 | −$30 | $500 off |
| Northfield Place | 735 sf | $1,465 | +$15 | none |
Comp listings captured Mon 6:04 to 6:12 · AppFolio synced today 5:30
Market watch: Larkspur Commons, week of Oct 20
Drafted Monday 8:00 · sends when approved
Two comps cut 1-bed rents this week. One added six weeks free.
The Alder: 1x1 down $45 to $1,395
Added 6 weeks free · captured Mon 6:07
Granite Row: 1x1 down $30 to $1,410
Added $500 off · captured Mon 6:11
Larkspur Commons: 1x1 held at $1,450
Now 2.4% above the comp set average
Only changes above the alert score are included. Sources are listed at the bottom of the email.
The questions owners ask, and where the answer comes from
Some answers live in one system. Most need two or three lined up by property, account and date. Cerebro does that lining up once, writes it down, and every page and answer uses it.
- Which properties are under budget, and which accounts explain it?
- Actuals from Yardi, AppFolio or QuickBooks against the approved budget in your sheet, mapped by property, account and month.
- Which leases expire in the next 90 days and haven't renewed?
- Lease end dates, renewal status and notices from the property management system, grouped by property and unit type.
- Is occupancy up while collections are flat?
- Physical and economic occupancy next to the rent roll, receipts and delinquency aging for the same dates.
- How do our Yardi properties compare with the AppFolio ones?
- Both systems rolled into one portfolio model, with one written aggregation rule per metric.
- What does repairs and maintenance cost per unit?
- GL detail per property divided by unit count, with a drilldown to the accounts and months behind it.
- Did a competitor cut rent this week?
- Your asking rents by floorplan against a comp set of five or six properties, captured Monday and Thursday morning.
The report reaches people who never open a dashboard
Post the Overview tab to the property's Slack channel every weekday morning. Send owners a live link that needs no login. When a new property comes on, start from a copy of your best property page and point it at the new property's data.
Every edit is saved as a version, whether a person made it or the assistant did, and any version can be restored.
CerebroApp7:30 AM
Juniper Flats · operating pulse
Cedar Point Residential · Juniper Flats · 212 units
Operating pulse
Physical occupancy
93.4%
▴ 0.8 pts vs last month
Leased
95.1%
▴ 1.2 pts
Total delinquency
$18,420
▾ 12% vs last month
NOI, month to date
$142.8k
3.1% above budget
Yardi, QuickBooks and budget sheet · captured today 6:00
Thread · AI summary
- • Occupancy is up 0.8 points to 93.4%.
- • Unit 1108 has been vacant and ready for 34 days. It's the oldest on the list.
Version history
- Current
Added a per-unit toggle
Dashboard assistant · Just now
- Restore
Raised the operating floor to 92%
Regional manager · Yesterday
- Restore
Cloned from Juniper Flats
Dashboard assistant · Oct 14
How a rollout runs
- 01
Start with one property
We set up its property system, books and budget sheet, and agree how each number is calculated. - 02
Build and check the first page
We build the page with your team and check the totals against your own reports before anyone relies on it. - 03
Roll out the portfolio
Copy the page for each property, add the portfolio roll-up, schedule the Monday email and train the people who use it.
Questions property teams ask
All connectorsDoes Cerebro connect to Yardi?
Yes, and our team sets it up. Yardi provides reports rather than a live feed, so we work out which reports your account can send and the page shows when each one last refreshed.
What about AppFolio?
Yes. Portfolios that run some properties on Yardi and some on AppFolio get both in one roll-up, with the same definitions for each metric.
We use Entrata or RealPage. Can we still use Cerebro?
There is no ready-made connector for either today. If your data already lands in a database, Cerebro can query it there. Otherwise we look at the reports and exports your account can produce and scope a custom connection.
Where do budgets come from?
Usually a Google Sheet with the approved PM budget. Cerebro maps it to your properties, accounts and months so actuals and budget line up on the page.
Can owners see the dashboards without a login?
Yes. Turn on an embed and the page gets a link that opens live with no Cerebro login. The page shows "Powered by Cerebro Analytics" at the bottom.
Does Cerebro change anything in Yardi or AppFolio?
No. Reporting reads from your systems. It doesn't post charges, payments or changes to resident records.
Start with one property
Book a call. We look at your systems and budget, then build the first property page and check it with your team before you roll it out.